The question concerning the number of people attending the premises at any one time is necessary to determine whether an additional fee for large events should apply. It is not necessary to complete this box if you think that less than 5,000 people will attend the premises at any one time.
The figure relates to the maximum number of people on the licensed premises, including employees, at any one time - not the total number over a period. It is important to note that the attendance figure relates to the 'licensed premises' (ie the licensed area identified in the plan) and not areas that are outside the 'licensed premises'.
If you decide that the number will not exceed 5,000, you will be responsible for ensuring that the numbers at any one time do not exceed this figure. If you do exceed it, you could be engaging in an unlicensed activity, which is a criminal offence.
| Question |
Answer |
| Do I have to issue everyone a ticket to prove the numbers on the premises? |
It is for you to decide when putting your application together whether you need arrangements for counting the numbers coming in or out. However, it is an offence to make a false declaration in the application, which could lead to a £5,000, fine.
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| I run a country show which has a beer tent. Do I have to put the total number of people at the show in this section? |
It depends on whether you are licensing the whole premises. As most of the events at such a show are not licensable activities, it should be possible to simply licence the beer tent. In this case the capacity of the beer tent is what counts and this may be unlikely to trigger the additional fee for large events.
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| Should I include my beer garden on my premises licence? |
That is for you to decide. In doing so, you will want to consider whether you might want to use the garden at some point in the future to sell alcohol - perhaps an outdoor bar at a barbecue or possibly through waited drinks service. Also, if you do not include the garden as part of the licensed premises, drinks that are bought to be consumed there will count as off supplies and any conditions that relate to off sales would apply. If the beer garden is being provided for consumption of off-supplies, you must include a description of where the place is and its proximity to the premises.
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