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Facilities Contracts


1. Office and building cleaning - Service contract that is focused around office, commercial and building cleaning services 
a) Supplier/provider of the services: Devon Cleaning South Hams Ltd
b) Total annual spend: £31,645.64
c) Description of services provided: Office Cleaning
d) Number of sites the contract covers: 4 Sites
e) Contract start date: 01/04/2021
f) Contract expiry date: 31/03/2024
g) Contract duration: 3 year contract, with possible 2 year extentions 

2. Lift service and maintenance - Service contract for lift service and maintenance 
a) Supplier/provider of the services: Safer Working Lifts
b) Total annual spend: £720.00
c) Description of services provided: Service quarterly two passenger lifts and two platform lifts
d) Number of sites the contract covers: 1 Site
e) Contract start date: 15/06/2020
f) Contract expiry date: N/A
g) Contract duration: Rolling annual contract 

3. Food - Service contract that is focused around catering services: No contract in place
 
4. General waste services contracts - The organisation's primary general waste service contract 
a) Supplier/provider of the services: Biffa
b) Total annual spend: £8,395.69
c) Description of services provided: General waste weekly/fortnightly collections and wheelie bin hire
d) Number of sites the contract covers: 3 Sites
e) Contract start date: 28/10/2013
f) Contract expiry date: N/A
g) Contract duration: Rolling annual contract 

5. Laundry services - Where clothes and linen can be washed and ironed: No contract in place

6. Fire equipment services - Providing fire safety equipment, servicing and risk assessments 
a) Supplier/provider of the services:
(i) Fire and Extinguishers: ADT
(ii) Fire Risk Assessment: Firewatch
b) Total regular annual spend: £4,204
(i) Annual Servicing: £3,954.00 (plus ad hoc spend: repairs over last 3 years: £12,408.61)
(ii) Fire Risk Assessment: £250
c) Description of services provided:
(i) Providing and maintaining fire safety equipment
(ii) Fire Risk Assessment
d) Number of sites the contract covers: 5 sites
e) Contract start date: TBC
f) Contract expiry date:
(i) ADT: May 2023
(ii) Firewatch: No contract
g) Contract duration: TBC
h) Contract: Bid process via Proactis

7. HVAC - Heating, ventilation and air conditioning 
a) Supplier/provider of the services:
(i) Heating: Cannings, KK Controls, DR Hambly, Blue Flame Services and AMP
(ii) Ventilation and air conditioning: Bartletts, KK controls and Windowmaster
b) Total regular annual spend: £6,699.04
(i) Annual Servicing: £1,720.00 (plus ad hoc spend: repairs over last 3 years: £23,731.61)
(ii) Annual Servicing: £4,979.04 (plus ad hoc spend: repairs over last 3 years: £6,228.86)
c) Description of services provided:
(i) Providing and maintaining heating systems
(ii) Providing and maintaining ventilation and air conditioning systems
d) Number of sites the contracts cover: 5 sites
e) Contract start date: TBC
f) Contract expiry date:
(i) AMP: Nov 2022; Cannings, KK Controls, DR Hambly, Blue Flame Services: No fixed contract
(ii) Bartletts: Oct and Mar 2022; Windowmaster: Nov 2022; KK controls: No fixed contract
g) Contract duration: TBC
h) Contract: Bid process or framework via Proactis and Devon County approved contractors list


CONTACT DETAILS

Responsible Officer:
Stuart Truss, Senior Specialist Assets, 01803 861243, stuart.truss@swdevon.gov.uk

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